10 Tips to Improve Business Efficiency

10 Tips to Improve Business Efficiency

Your company is running smoothly, but things could be better. Sometimes, projects get delayed or meetings drag on for hours. It can feel like wheels spinning in the mud, and it’s hard to regain traction.

To fix these issues, focus on improving your business efficiency. I asked members of the Young Entrepreneur Council for their tips on keeping their businesses running efficiently, which in turn helps them be more productive.

1. Automate tasks

Automate tasks like sending pay stubs to employees or receipts to vendors. “Business automation is a necessity in today’s competitive environment,” says Sathvik Tantry of FormSwift. Automating monotonous tasks saves time and allows employees to focus on critical thinking or tasks that require a human touch.

In the long run, automated processes will cut costs and increase business efficiency.

2. Encourage face-to-face communication

While sending quick emails or chat messages may seem efficient, face-to-face interaction often solves problems faster. “Skype, Google Chat, and other online communication tools are helpful, but face-to-face interaction speeds up processes,” says Miles Jennings of Recruiter.

Encourage employees to talk openly with each other. While chat and email have their place, ensuring employees are comfortable communicating face-to-face keeps the business moving efficiently.

3. Limit interruptions

Schedule multiple meetings on the same day instead of scattering them throughout the week. Block out time on calendars for uninterrupted work. This helps employees focus better and work more efficiently.

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Meetings aren’t the only distractions—constant email alerts, chat message pop-ups, and notifications from project management software interrupt work flow. “In general, it takes about a minute to resume working effectively after an interruption,” says Alexander Moore of Boomerang. Use tools like Inbox Pause to reduce email notifications. Eliminating distractions helps you work more efficiently.

4. Hold a daily, 10-minute company meeting

Have shorter, more efficient meetings that cover the basics in 10 minutes. “Each day, we gather for a 10-minute meeting called the Daily Huddle,” says David Ciccarelli of Voices.com. The meeting provides important updates, celebrates accomplishments, and identifies opportunities for improvement.

Keeping all employees informed and keeping meetings short and sweet reduces wasted time. “Unnecessary meetings are eliminated,” says David.

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